Job Type: Full-Time
Department: Social Welfare Department
Qualification: Any Graduate
Salary: $42,288.00 – $48,631.00
Location: , California
Duty Timings: Day Shift
Job Description
Applicants must be permanent in the appropriate civil service title or have passed Civil Service Exam #3120 and be immediately reachable.
Agency Overview
The Department of Social Services (DSS) encompasses the administrative operations of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS).
HRA works to combat poverty and income inequality by providing essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is dedicated to preventing and addressing homelessness by implementing innovative strategies that help families and individuals exit shelter and achieve self-sufficiency as quickly as possible.
Office of Fiscal Operations
The Office of Fiscal Operations serves as HRA’s primary payments and accounting entity. Its core responsibilities are carried out through the Bureau of Accounts Payable, Revenue and Reimbursement, and Disbursement & Grant Accounting.
Within this structure, the Division of Accounts Payable and Reporting (DAPR) oversees employee expense claim processing, auditing, and data entry.
Position Summary
Clerical Associate III – Payment Support Associate
Bureau of Accounts Payable | Vendor Payment Unit
The Office of Fiscal Operations, Bureau of Accounts Payable (BAP), seeks to fill a Clerical Associate III position to serve as a Payment Support Associate within the Vendor Payment Unit.
Key Responsibilities
The Payment Support Associate will be responsible for the following duties:
Receive, time-stamp, and log vendor invoices submitted by DSS/HRA/DHS program areas and external service providers.
Enter invoice details—including date received, vendor name, invoice amount, and service period—into the Vendor Payment Unit database.
Review invoices for completeness, accuracy, proper authorization, and required supporting documentation prior to processing.
Perform timely data entry and create vendor payment vouchers using the City’s Financial Management System (FMS), PASSPort, PayTrace, and CARES.
Scan, index, and upload payment vouchers and supporting documentation into the HRA One Viewer for electronic recordkeeping.
File completed payment packages—consisting of invoices, vouchers, and supporting documents—according to established filing procedures by vendor name, contract number, and fiscal year.
Maintain and update a daily log of all invoices processed and unit activities.
Review and process payments through PASSPort to ensure prompt and compliant disbursement.
Retrieve invoices and payment records