Job Type: Full-Time
Department: Social Welfare Department
Qualification: Any Graduate
Salary: $66,062.00 – $100,958.00
Location: , California
Duty Timings: Day Shift
Job Description
APPLICANTS MUST BE PERMANENT IN THE PRINCIPLE ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE.
The HIV/AIDS Services Administration (HASA) is the primary mechanism within the Human Resources Administration (HRA) which expedites access to essential benefits such as medical, social, financial, and vocational programs to more than 32,000 individuals living with HIV, as well as 8,000+ affected families.
HASA provides intensive case management, rental assistance, emergency and permanent supportive housing, and assistance with applying for public benefits and services including Medicaid, food stamps, and cash assistance. HASA also provides vocational services that prepare clients for employment. With counselors to help identify barriers to employment, clients can select vocational goals and receive support. Other HASA services include home care and homemaking services, mental health and substance use screening and treatment referrals, transportation assistance, referrals to community-based organizations, and SSI or SSD application and appeal.
Special Services is recruiting for one (1) Principal Administrative Associate – Level III, to function as an Executive Assistant to the Executive Deputy Commissioner who will:
Under the general direction of the Executive Deputy Commissioner of Special Services, with wide latitude for the exercise of independent initiative and judgement the Executive Assistant to the Executive Deputy Commissioner manages comprehensive calendars: scheduling appointments, meetings, interviews, events, and anticipating needs for the Executive Deputy Commissioner and other key members of the office of the Chief Special Services Officer. The incumbent can perform complex tasks with limited supervision as well as meets deadlines and manages multiple priorities in a timely manner.
- Address a broad range and high volume of priorities, questions, and issues arising such as urgent and sensitive information from both internal and external staff members and clients and accurately determines the appropriate follow-up action.
- Liaise with elected official offices, legal advocacy groups, community-based organizations, HRA clients, and the public to assist with addressing program issues and agency business practices.
- Support the Executive Deputy Commissioner and the office of the Chief Special Services Officer with managing internal and external priorities and provides administrative support to Special Services with priority assignments as necessary.
- Document, facilitate, and track complaints routed to the Office of the Chief Special Services Officer by various sources, including clients, elected officials and legal advocacy groups.
- Manage comprehensive calendars: scheduling appointments, meetings, interviews, events, and anticipates needs for the Executive Deputy Commissioner and other key members of the office of the Chief Special Services Officer.
- Ensure the travel needs of the leadership staff of Special Services are taken care of, including coordinating, booking, and submitting travel packages.
- Provide administrative support a